Introduction
If you’re a CDL driver or an employer in the trucking industry, the FMCSA Clearinghouse can feel like a maze. While most people understand the basics—like registering and reporting violations—fewer know the exact meaning of the 5th and 6th checkmarks in the Return-to-Duty process.
At Delivered2Choices, we help drivers statewide navigate the Return-to-Duty (RTD) process so they can get back on the road faster, without unnecessary delays.
What is the FMCSA Clearinghouse?
The FMCSA Clearinghouse is a secure online database that tracks commercial driver drug and alcohol program violations.
It ensures that:
- Employers can see if a driver is eligible to work.
- Drivers with violations must complete the Return-to-Duty process before resuming safety-sensitive functions.
The Importance of the Clearinghouse Checkmarks
In the Clearinghouse system, each checkmark represents a step completed in the RTD process. Employers often review these checkmarks before hiring a driver. Without all the necessary checkmarks, you cannot legally operate a commercial motor vehicle in a DOT-regulated position.
What the First Four Checkmarks Represent
Before we get into the 5th and 6th checkmarks, here’s a quick recap of the first four:
- SAP Designation – Once you designate a SAP you receive your 1st checkmark.
- SAP Accepts Designation – SAP has the option to approve or deny designation.
- Initial Assessment Completed – The SAP determines the level of treatment.
- Determined Eligible – SAP follow-up evaluation completed, receive 4th checkmark.
Understanding the 5th Checkmark in the Clearinghouse
The 5th checkmark means that your Negative RTD Test Results have been reported in the Clearinghouse turning your light green.
- Only your employer can upload this information in the Clearinghouse.
- In the case of an owner-operator, this step can be completed by a designated C/TPA.
Understanding the 6th Checkmark in the Clearinghouse
The 6th checkmark means you have successfully completed your Follow-Up Testing Plan.
- All required tests were taken and only the last of the follow-up tests is reported as negative in the Clearinghouse.
- The employer updates your record to show you’ve met all conditions.
Why it matters: Understanding that the 6th checkmark does not come right away relieves unnecessary stress. Expect to drive at least 1-yr to 5yrs before you see a checkmark on step 6.
How the 5th & 6th Checkmarks Impact Drivers
- Hiring Chances: Many carriers won’t consider applicants without these checkmarks.
- Legal Compliance: FMCSA regulations require these steps before you can work in safety-sensitive duties.
- Career Stability: Completing these steps ensures long-term employability in DOT-regulated industries.
Common Mistakes That Delay These Checkmarks
- Not providing your SAP reports to your current or potential employer.
- Accepting employment with a company that doesn’t abide by DOT rules.
- Employers not reporting results in the Clearinghouse.
- Taking an unobserved pre-employment test rather than an observed RTD test.
How Delivered2Choices Can Help You Complete the Process
At Delivered2Choices, we specialize in guiding drivers through the Return-to-Duty process, ensuring you get your 5th and 6th checkmarks without delays. We offer:
- Direct coordination with your SAP.
- Tracking and monitoring THC levels tests prior to the RTD test.
- Ensuring proper reporting to the Clearinghouse.
- Support until you’re fully cleared to work.
Frequently Asked Questions (FAQ)
Q1: How long does it take to get the 5th checkmark in the Clearinghouse?
It depends on how quickly the driver can find employment. This can be accomplished immediately after your RTD test is recorded in the Clearinghouse.
Q2: What if my employer forgets to report my follow-up tests?
Remember, only the last of the follow-up tests is reported in the Clearinghouse. Contact your employer immediately and request they update the Clearinghouse. If needed, your SAP can assist.
Q3: Can I get hired before the 6th checkmark?
Yes, the 5th checkmark puts you back behind the wheel, however, some employers require the 6th checkmark before making a final offer, especially larger carriers.
Q4: Do I need both the 5th and 6th checkmarks to be “fully cleared”?
No. The 5th checkmark means you’re cleared to drive; the 6th means you’ve completed the follow-up testing plan successfully.
Q5: How do I reinstate my CDL’s at DMV?
Once you receive your 5th checkmark, DMV can reinstate your downgraded CDL’s with a simple phone call to the Commercial Desk Line. Contact Delivered2choices for this special number.
Take Control of Your DOT Future Today
Your career depends on completing every step in the Clearinghouse process. Don’t let paperwork delays or missed tests hold you back.
Contact Delivered2Choices today and let our experts help you move towards your 5th and 6th checkmarks quickly—so you can get back behind the wheel with confidence.
