Introduction
For CDL drivers, understanding how the FMCSA Clearinghouse connects with the Return-to-Duty (RTD) process is essential. The Clearinghouse plays a key role in tracking violations and ensuring that only qualified, compliant drivers are allowed to operate commercial vehicles.
When a driver tests positive or refuses a DOT drug or alcohol test, the violation is entered into the FMCSA Clearinghouse. From that point, the driver must complete the RTD process before returning to safety-sensitive duties. This article explains exactly how the Clearinghouse fits into each stage of that process—and how Delivered2Choices helps CDL drivers navigate it with confidence.
What Is the FMCSA Clearinghouse?
The FMCSA Clearinghouse is a secure online database created by the Federal Motor Carrier Safety Administration and launched on January 6, 2020, to monitor and record drug and alcohol violations for CDL drivers.
It provides a transparent way for employers, enforcement agencies, and drivers to track compliance. Every violation—such as a positive test, refusal, or failed RTD test—is stored in the Clearinghouse until the driver completes all necessary steps to regain eligibility.
Key information stored in the Clearinghouse includes:
- Driver drug and alcohol violation records
- SAP (Substance Abuse Professional) evaluation and RTD eligibility dates
- Return-to-Duty negative test result
- The last Follow-up negative test result
By maintaining this database, the FMCSA ensures that no driver with an active violation can operate commercially until they’re fully compliant.
Understanding the Return-to-Duty (RTD) Process
The Return-to-Duty process allows CDL drivers who violated DOT drug and alcohol testing regulations to become eligible for safety-sensitive work again.
Here’s a breakdown of how the RTD process works:
- SAP Evaluation:
The driver must meet with a qualified Substance Abuse Professional (SAP) for an initial evaluation. - Education or Treatment:
Based on the SAP’s assessment, the driver completes the recommended program. - Follow-Up Evaluation:
After completing the program, the SAP re-evaluates the driver to confirm readiness for testing. - Return-to-Duty Test:
The driver must pass a DOT-regulated drug test to return to safety-sensitive work. - Follow-Up Testing Plan:
The SAP outlines a follow-up testing schedule for up to 60 months to ensure ongoing compliance.
How the FMCSA Clearinghouse Fits into the RTD Process
The Clearinghouse is integrated into every stage of the RTD process. Here’s how it works:
1. Violation Reporting
When a driver fails or refuses a test, the employer or testing agency must report it to the Clearinghouse. This instantly makes the driver ineligible for safety-sensitive work until they complete the RTD process.
2. SAP Selection and Reporting
The driver then selects a qualified SAP, who records the date of the evaluation into the Clearinghouse. This step ensures that progress can be verified by employers and enforcement authorities by viewing checkmarks in the drivers Clearinghouse dashboard.
3. RTD Test Completion
Once the SAP determines that the driver has successfully completed all requirements, the driver is eligible to take the Return-to-Duty test. A negative result is then reported, by the employer, to the Clearinghouse, marking the driver as “No longer prohibited.”
4. Follow-Up Testing Plan
The SAP provides a follow-up testing plan to the employer. Employers are responsible for carrying out this plan and updating results as required. Only the last negative follow-up test is entered into the Clearinghouse by the employer.
5. Employer Verification
Before hiring a driver, employers must run a query in the Clearinghouse to ensure that the driver has completed the SAP portion of the RTD process and is eligible to return to duty.
The FMCSA Clearinghouse acts as a centralized compliance system—storing every action, ensuring transparency, and maintaining safety within the transportation industry.
Why the Clearinghouse Matters for CDL Drivers
The FMCSA Clearinghouse is more than just a compliance tool—it’s a system that protects your CDL career and keeps the industry accountable.
Here’s why it matters:
- It ensures only qualified and compliant drivers are operating commercial vehicles.
- It provides employers with clear verification before hiring.
- It prevents confusion or lost paperwork in the RTD process.
- It helps drivers view accurate compliance records in one place.
For CDL drivers committed to restoring their eligibility and reputation, understanding how the Clearinghouse fits into the RTD process is the key to getting back on the road safely and legally.
How Delivered2Choices Helps You Complete the RTD Process
At Delivered2Choices, we specialize in helping CDL drivers successfully navigate the FMCSA Clearinghouse and Return-to-Duty process.
Our team guides you every step of the way — from Initial SAP Evaluations to RTD testing eligibility and Clearinghouse updates — ensuring your records are accurate and your compliance is complete.
Here’s how we help you get back to driving:
- Connect with Certified SAPs quickly and easily.
- Understand each stage of the FMCSA Clearinghouse process.
- Ensure timely updates for all required inputs.
- Stay compliant with DOT and FMCSA regulations.
If you’re ready to move forward after a violation, Delivered2Choices makes the process simpler, faster, and stress-free.
Frequently Asked Questions
Q1. Who updates my progress in the FMCSA Clearinghouse?
Your SAP, employer, or testing agency updates your status as you complete each step of the RTD process.
Q2. Can I check my own Clearinghouse record?
Yes. You can log in to your FMCSA Clearinghouse account anytime to view your status and violations.
Q3. How long does a violation remain on my record?
A violation stays in the Clearinghouse for five years or until you’ve completed the Follow-up testing plan—whichever is later.
Q4. Can I change my SAP during the RTD process?
Yes, you can, only if the SAP has not accepted the driver’s designation (step 1). Once the SAP accepts the drivers designation, step 2, the SAP cannot be changed through the remaining steps.
Ready to Complete Your FMCSA Clearinghouse Return-to-Duty Process?
Don’t let a violation put your CDL career on hold. The FMCSA Clearinghouse may seem complex, but with Delivered2Choices, you’ll have the right guidance to get back on the road confidently and compliantly.
Let our team help you complete every step of your Return-to-Duty process — from SAP evaluation to Clearinghouse updates — so you can move forward with peace of mind.
Start your Return-to-Duty journey today with Delivered2Choices — and drive toward a compliant future.
