SAP Reports: The SAP provide two key reports after an employee completes the return-to-duty process:
1. Initial Report
- Details the assessment outcome, type/date of violation, and treatment/education recommendations.
2. Follow-Up Report
- Details the employee’s compliance and participation in the SAP’s recommendations.
- Confirms successful or unsuccessful completion of the program.
- Includes aftercare recommendations (if applicable).
- Provides instructions to the current or future employer on how to obtain the follow-up testing plan.
📖 See Pages 12-13 of the Follow-Up Evaluation Report
Why Employees Hesitate to Share SAP Reports
Many employees, especially CDL drivers, hesitate to share their SAP documents with potential employers due to fear of not being hired. They may attempt to explain their situation or even conceal the violation altogether. Or they simply don’t know how to use them.
However, the proper use of SAP reports ensures transparency between employers and employees, facilitating a smoother transition back to work.
Key Points to Remember About SAP Reports
- The Employee’s Role:
- Employees are NOT responsible for providing the follow-up testing plan to the employer.
- The SAP reports (Initial and Follow-Up) should be given to the potential employer or Consortium/Third Party Administrator (C/TPA).
- Employers or the C/TPA will contact the SAP directly to request the follow-up testing plan.
- How SAP Reports Are Delivered:
- If unemployed, SAP reports are sent directly to the employee via email or mail.
- If still employed, reports are sent to the Designated Employer Representative (DER) and to the employee.
- Employees can forward the SAP reports via email or hard copies to the employer.
- For Owner Operators:
- Owner operators must provide their SAP reports to the C/TPA.
- SAP Reports Formatting:
- SAP reports must be in a letter format, not a certificate layout.
- They must include the SAP’s letterhead, business name, and contact information.
Frequently Asked Questions (FAQs)
1. What is the purpose of the SAP reports?
SAP reports provide detailed documentation of the employee’s return-to-duty process, ensuring full transparency between employers and employees.
2. Can I ask the SAP to send my reports to every employer I apply to?
No, the SAP will not send your reports to multiple employers. It is your responsibility to provide the reports to potential employers or the C/TPA.
3. What should I do if I’m an owner-operator?
As an owner-operator, you must provide the SAP documents to your C/TPA who will be responsible to request the follow-up testing plan directly from the SAP, schedule the return-to-duty test, and all follow-up tests for you. You CANNOT schedule your own tests.
4. Can I conceal my SAP report details from my employer?
No, withholding information from your employer could hinder your return-to-duty process. Transparency ensures a smoother transition back to work. Besides, an ethical employer is required to run a query in the Clearinghouse before hiring you and will see your violation anyway.
5. What happens if my SAP reports are inaccurate?
Contact your SAP immediately to point out the inaccuracy so the SAP can revise or correct any errors in the reports.
Call to Action: Delivered 2 Choices
At Delivered 2 Choices, we understand the challenges of the return-to-duty process. Use your SAP reports today to take the next step in your career. Remember, every “no” is one step closer to a “yes.”
For more guidance, visit the DOT SAP Guide or contact Delivered 2 Choices. Let’s make your job search successful!
Final Thoughts
Using your reports properly ensures both you and your employer are fully informed about the return-to-duty process. Whether you’re an employee or an owner-operator, transparency and proper documentation are the keys to success. Delivered 2 Choices is here to help you every step of the way. Happy job hunting!
